Search feature – Gmail’s search feature is very smart and fast.  You can find emails much quicker than any other method just by typing in a few key words.

Mailbox size   – Outlook often runs slow when you have thousands of emails in your inbox.  There is also a limit of up to 20GB per Outlook inbox size.    Gmail has 30GB inbox capacity which you can increase to up to 16,000GB (16  terabytes).  You will never have to delete or archive email again using Gmail.

Sending and receiving emails – Gmail lets you compose a message in a pop-up tab, which allows you to keep other messages open at the same time. You can also leave your email any time you wish because Gmail always saves a draft. With Outlook, however, you have to press “save” if you want your email saved; although you are prompted, so it’s easy not to forget.

Security – Security for your emails  is   important, both personal and business emails. Gmail has what’s called a “two-factor authentication” which means there are two ways to prove that you’re the owner of that email (one includes mobile and the other includes a password). You can also be signed into several different computers and Google Apps at once.

Outlook now has two-factor authentication, although it did just come  out in April whereas Google has had it for years. Outlook doesn’t support multiple sign-ons like Gmail.

Robert Morgan is a digital solutions consultant at Digital Phenix.